How to Book a Trip with us

How to Book a Trip with us

We like to reiterate: as a customer of Himalayan Leaders: it is all about your dreams, wishes, and ideas!!

You can book one of the trips we are offering, by just contacting us or filling out the form. Most trips described can be altered by your own specific wishes or even be tailored just for you or your party!

If you want to plan your own trip, we’ll help you in regards of:

  •  interesting places
  •  adventurous tours
  • accommodation (from luxurious Hotels to basic camping in tents)
  • the number of days that you have
  • the budget you want to spend
  • group or individual

So, what keeps you to contact us? We would like to share your ideas about an unforgettable trip to the Himalayan region!

How to book a trip?

In just 4 easy steps

How to book a trip with himalayanleaders

Step 1:

Firstly, use the online booking form to check availability and book a trip. Furthermore, you can also find easy ways to contact us:

Check out our websites (English)

or on our international website: (Dutch, German)

By email, you can reach us at (feedback within 24 hours!)

If you want to speak  to one of our English-speaking staff, please do:


fax 00977-1-5351070

Secondly, you can book yours innately by filling out the forms in our brochures and leaflets. Do not have on? Please you can download them <LINK-here>.

Step 2:

Personal details: enter details for each passenger.

After this step, you will get a booking confirmation with the Detailed Tour Itinerary by e-mail. Please check all the details of everything is according to your wishes and reconfirm your booking.

Step 3:

Advance payment:  Thereafter you confirm your trip we sent you the contract and ask for advance payment:

20% of the total price for a trip to Nepal

25% of the total price for a trip to India, Bhutan, and Tibet

In addition, the remaining balance must be paid 4 weeks (?) prior to departure by the bank or on arrival in Nepal at our office.

Step 4:

Final confirmation: After we receive the advance payment, the booking is final. You just have to think about what to pack and enjoy your personal preparations for an unforgettable trip! And if you have any questions, please ask us!

Cancellation: The cancellation conditions will be applied as stated in our general terms and conditions (download here).

Can prices change?

Regarding the travel conditions in Nepal, Tibet, Bhutan, and India, things are changing rapidly.  Subjected to the costs to be involved in domestic airfares, hotel/accommodation, meals, and local transportation. Likewise, sightseeing entry fees, conservation fees, visa fees, etc do not stay constant. However, if changes occur after your booking, we will not charge extra beyond the contract amount. We will not make our clients despair by charging extra if the inflation will higher after the booking. But on the next trip, the price will not be constant and the same as before.

Therefore, we have not quoted the price for any of our tour programs. As it is very hard for us to update the fixed booking cost on our website and keep the price changing at all times. Thus, in obtaining the precise prices of the tours, we request you kindly drop an email to us with the details of the tours you wish to do or fill out our booking form. Then, we will reply with the latest cost detail within the next 24 hours.

Inclusive or not?

Our prices in some cases do not include the entry fees. During the sightseeing visits, we leave our guests free to pay the charge by themselves for monuments, temples, and monasteries. Because some of our clients may intend to stay longer at a single spot instead of visiting other more places. However we always transparently will mention what’s included in the price and what’s not.


We always encourage our guests to have travel insurance before departure. In the Himalayan region and especially for trekkings there are special insurance clauses. That includes helicopter rescue and medical charges in case of any unexpected casualties and accidents.

For special mountain rescue insurance, we recommend guests visit the site of their national mountain climbing organizations.

Last but not least…

For the service and guaranteeing our customers who book a trip with Himalayan Leaders’ safety with the insurance policy on need, we are fully capable of rescue operations. Even in various difficult and far remote regions. As we are the authorized members of the Helicopter Rescue Association. Moreover, each mountain guide is a member of this organization.

In short, the Himalayan Leader is a member of several other famous national organizations. They are the Trekking Agent Association of Nepal, the Nepal Tourism Board, the Kathmandu Environment Education Project, and the Nepal Mountaineering Association.

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